BOARD OF SELECTMEN

Minutes of Meeting

Meeting held upstairs in Town Hall Monday – November 2,2009

Attending: Town Manager Edward Samson

Selectmen Allan Carr, Leo Enos and David Stickney

Others attending: Alan Savage, Murray Vashaw and Don Williams

The meeting was called to order at 6:30 P.M. by Chairman Allan Carr followed by the Pledge of Allegiance.

APPOINTMENTS: None

OLD BUSINESS:

To review and approve the minutes of the October 19, 2009 meeting. Edward Samson noted that it was stated that the Tax Collector’s Warrant was “due to the State of NH” and that needed to be taken out.

A motion was made by David Stickney and seconded by Leo Enos to approve the minutes as written with the correction noted. A vote was taken and the motion carried.

Department Head Up-dates: None

Signing of various paperwork:

An abatement for Interlakes Properties in the amount of $6,933.61 for Sewer services. The reason being that the flow meter was broken. The Town took a 3 year average reading and abated the above amount. The Selectmen signed said abatement to authorize the Tax Collector to reimburse Interlakes Properties $6,933.61

A Petition & Pole License was presented by Fairpoint Communications to put a pole on Page Hill Road.

A sign permit was issued to Amy Landry who operates the New to You store. She was requesting a new sign for her new location.

Intent to cut:

Brian Beattie – Buffalo Road – to cut 25 acres out of 43 acres

Alan Savage – Stebbins Hill, off of Rte. 3 – to ½ acre out on an acre

NEW BUSINESS:

A resignation from Millard Martin from the Lancaster Housing Authority was read effective 3-9-09.

A motion was made by Leo Enos and seconded by David Stickney to accept the resignation. A vote was taken and the motion carried.

Edward Samson read a letter from Mary JoLandry, Managing Agent for the Berlin Housing Authority (they also do the Lancaster area). They were asking to update the terms of office of those serving.

Those serving and terms are: Kevin Kopp – 2010

Jim Whithed – 2011

Jim Seppala – 2012

Jeff Gilman - 2013

A motion was made by Leo Enos and seconded by David Stickney to approve the appointments of the above members of the Board . A vote was taken and the motion carried.

Also on the list was Barbara McLaughlin whose term would expire in 2014. The Housing Authority would like to have a member on the Board who has been helped by their services.

A motion was made by David Stickney and seconded by Leo Enos to approve to appointment of Barbara McLaughlin as a member of the Board. A vote was taken and the motion carried.

A motion was needed to appoint Carolyn Whipple as the Deputy Town Clerk/Tax Collector.

A motion was made by David Stickney and seconded by Leo Enos to approve the appointment. A vote was called for and the motion carried.

Edward Samson said that there had been some discussion about taking payments electronically and wanted to be able to offer the service to the customers. There was some discussion as to a fee that would be charged and how much it would be.

A motion was then made by David Stickney and seconded by Leo Enos to “authorize the municipality’s treasurer or other appropriate municipal official to accept payment of local taxes, charges generated b the sale of utility services, or other fees or charges by use of a credit card, debit card, or such other means of electronic transaction as approved by the governing body. Any municipality may add to the amount due, in addition to any penalties and interest payable, a service charge for the acceptance of the credit card, debit card, or such other means of electronic transaction as approved by the governing body. The municipality, at the time of billing, shall disclose the amount of the service charge”. A vote was taken and the motion carried.

Mr. Samson brought up that Raymond Dubreuil had submitted an LUCT abatement in the amount of $4,750.00 for land on Wildacres Drive. Mr. Samson stated that Jason Call had taken part of the land out our current use and Mr. Dubreuil had appealed it as he land is owned by him on both sides of the road. After some discussion it was agreed by the Board to abate Mr. Dubreuil.

Mr. Samson read a letter from Gail Bidello of Sand St. Stating that she would like her water bill abated in the amount of $943.00. as no one had been living there. Mr. Samson stated that the meter had been read in October 2008 and shut off in December of 2008. After some discussion a motion was called for.

A motion was made by David Stickney and seconded by Leo Enos to deny the abatement. A vote was taken and the motion carried.

Mr. Samson read the contract from Wayno’s Disposal. He said that he had asked for a 2 year quote this time. The cost for weekly pick-up went up $50.00 per week. This would make the yearly total for pick-up $35,100.00. The Board all agreed that the company has provided exceptional service to the Town.

A motion was made by David Stickney and seconded by Leo Enos to extend the contract with Wayno’s Disposal from Jan. 1,2010 – Dec. 31, 2011 as presented. A vote was taken and the motion carried.

The Board had been a packet to Review & Confirm of Receipt of Tax-Exempt Properties Forms A9 & A12. They had reviewed them and accepted and approved same.

Noting that there was no further business to come before the meeting a motion was called for to adjourn.

A motion was made by David Stickney and seconded by Leo Enos to adjourn. A vote was taken and the meeting adjourned at 6:47 P.M.

Respectfully Submitted: Approved:

Sandra E. Doolan – Clerk Allan Carr

Leon Enos

David Stickney

Board of Selectmen