Lancaster Planning Board

Minutes of Meeting

Meeting held upstairs in Town Hall Wednesday June 10,2009

Attending:

Regular members: Chairman Steve Young, Vice Chairman Leon Rideout, Joe Hoey, Claude Reed and John Brooks.

Alternate members: Mark St. Pierre and Les Hilton

Absent: Selectmen’s Representative Leo Enos (Ex.) and David Rexford (Ex.). Justin Carter and Andrew Hartford.

Others attending: Town Administrative Services Manager Becky Newton, Surveyor Colin Sutherland and Betsy Hutchings.

The meeting was called to order at 6:30 P.M. by Chairman Steve Young. He welcomed all to the meeting, which was followed by Roll Call.

At this time Chairman Young appointed alternate Mark St Pierre as a full voting member for the meeting in the absence of David Rexford.

Initial Business:

To review and approve the minutes of the May 13, 2009 meeting.

It was noted that on Page 2 – “tress” should be “trees”. Noting no further corrections a motion was called for to approve the minutes.

A motion was made by Leon Rideout and seconded by Les Hilton to approve the minutes with the above correction. A vote was taken and the motion carried.

Technical Subdivision;

Public Hearings:

Case #716 – David & Sarah Hill – Stephen & Nanette Deturk Revocable Trust(s) – Applicant request a lot line adjustment/technical subdivision for property off Pleasant Valley road and Apple Hill Road. No new lots to be created Tax Map R14 Lot 18 (14.79 acres) and Tax Map R13 Lot 19 (13.34 acres). Vote to determine if application is complete. Vote on final approval.

Surveyor Colin Sutherland presented the plans for said case. The purpose for the lot line adjustment was so that the property line would be further away from the house.

It was asked if there were any abutters or members of the public who wished to speak to the case, being none the meeting was closed and open only to the Planning Board.

A motion was made by John Brooks and seconded by Claude Reed to accept the application as complete. A vote was taken and the motion carried.

A motion was made by Les Hilton and seconded by Mark St. Pierre to accept the plan for final approval. A vote was taken and the motion carried.

Other Business:

At this time Leon Rideout stated that seeing he was the Chairman of the Zoning Board he would resign his Vice Chairmanship on the Planning Board as he thought that it would be a conflict of interest. Regretfully the Board accepted his resignation.

After much discussion the following motion was made.

A motion was made by Joe Hoey and seconded by Claude Reed to appoint Les Hilton as the Vice Chairman. A vote was taken and the motion carried.

NOTE; Les Hilton is now back to regular member status and Leon Rideout is back to alternate status.

There was some discussion on “absenteeism”. It was decided that if a member misses 3 meetings (without notifying the Chairman) they would be spoken to or sent a letter regarding same. If the Selectmen’s Representative is unable to attend the meeting he/she should have another member of the Select Board fill in for them.

Commercial Building Permit(s)

A building permit was presented from a Joseph Ackroyd for a survival cabin on his land on 205 Garland Road.

Joe Hoey recused himself at 6:59 P.M. on the case as he lives close by and knows the applicant.

The applicant is building a cabin on his land, there is no driveway and they have waived all liability from the Town services. The Select Board approved the waiver on June 1, 2009. After discussion noting that the applicant was aware of the process a vote was called for.

A motion was made by Mark St. .Pierre and seconded by Leon Rideout to approve the building permit. A vote was taken and the motion carried.

Joe Hoey returned to the Board at 7:03 P.M.

A building permit was presented by the Lancaster Day Care Center for a roof to be put over the sandbox on their playground. A permit was not necessary but they wanted to have it on file with the Town of their intensions.

A motion was made by John Brooks and seconded by Claude Reed to accept to building permit to be filed for Town records. A vote was taken and the motion carried.

Becky Newton said that there had been a Wetlands Permit on the Charles Martindill land, she said that the Board could write in opposition if they wanted, it was agreed to let it stand as is.

Becky Newton also stated that Colin Sutherland had called and said that they had received the driveway permit for the Jerry McCann property but it is not in the office as of yet.

Noting that there was no further business to come before the meeting a motion was called for to adjourn.

A motion was made by John Brooks and seconded by Les Hilton to adjourn the meeting. A vote was taken and the meeting adjourned at 7:19 P.M.

Respectfully Submitted: Approved:

Sandra E. Doolan – Clerk Steven D. Young

Chairman

Note: Les Hilton, Mark St. Pierre and Sandra Doolan will not be at the July meeting.